PMcrunch

If a building’s broken window is not repaired promptly it doesn’t take long for many of the building’s other windows to be broken. Fixing problems when they are small will prevent them from developing into more serious problems.

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Looking at lessons learned from the current economic crisis, one that stands out pertains to how people are incentivized in business. Banks with risky loan portfolios somewhere along the line had incentivized their people to fill their portofolios with these loans. Somewhere along the line, the incentives did not incorporate some of the risks involved. How does this play out in project and program management?

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Invariably, the same projects are defined later by people describing things that they worked on and activities that they did. What is missing many times are key deliverables.

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In most situations on projects, failure simply is not an option. The project or program must succeed one way or another. We need to grapple with whether to do the project on one level; but once that decision has been made, it needs to be executed successfully.

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Project and program managers today are in a position of needing to grapple with many tough choices. We need to assess and re-assess our options and, in an almost tortuous way, develop a positive way ahead to communicate with our stakeholders. For us, the process of going through that struggle is important. But to our stakeholders, what is important is the positive way ahead that we have developed.

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Many project management positions are just that — positions managing projects. However, many other positions seemingly in project management are much more positions in programmatics. They involve tracking, reporting, working with metrics, and passing information on to decision makers. While, often, there is a need for these functions, there, often, also is not.

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These tough times are different from past recessions in that “visibility is low”. What I mean by that is that it is not just a matter of seeing that sales had declined a certain amount, or that certain costs had reached a certain amount; it is not just that there is a general slimming or pruning of weaker competitors across the board. The problem is that it is very hard to predict with any reasonable level of certainty what is going to happen next and, thus, we find ourselves driving through our challenges “with low visibility”.

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In today’s economy, managers of all kinds are under pressure to right-size their businesses or business units. With the contraction of the economy, sales decreases trigger the need for rethinking, resizing, and reshaping throughout any organization. Projects and programs are no different. Let’s take a look.

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When thinking about stakeholder analysis, I am reminded of the old carpenter’s motto which is to “measure twice and cut once”. The idea here in project management is to make sure you have clearly laid out what is to be done before beginning a project. Now this being said, there are many shades of grey.

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Often times, in the day to day course of business, as well as life in general, we resist certain conditions if they are not favorable in some way to us. I would call this less resistance to change and more a matter of not accepting the inevitable.

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