PMcrunch

If you want to learn to THINK OUTSIDE THE BOX…you need to TRAVEL OUTSIDE THE BOX Jay Abraham is a marketing guru who is especially popular in small business and entrepreneurial circles. Jay has made many millions for his clients…and himself – by thinking OUTSIDE THE BOX.

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On so many projects we assemble all the tasks and then assign them to the appropriate individuals. However, I have found that as an alternative we need to consider assigning some tasks to a small team of people. This may sound inefficient but I think it is essential, especially in certain environments and on certain types of tasks.

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Most of us are familiar with the old story of the tortoise and the hare. They raced each other one day and the hare raced off to a rapid start, took a nap, and continued the race in a cycle of rapid sprints and long naps. By contrast, the tortoise plodded along slowly but steadily to the end of the race, albeit at a very slow pace throughout. In the end, the tortoise actually won. While slow and steady may win the race, the best teams make the most out of both the tortoise and the hare. Here are my thoughts.

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Project reporting is very important because it enables us to keep our stake holders informed as to the project progress, decisions, achievements, and issues. However, often reporting is done around a certain specific format that you as a project manager, or your stakeholders, may find to fall short of the information needed – or worse, provide a lot of extraneous information that does not add value. It is important to capture the essence of project objectives and map them to the reporting routine.

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Here are four keys to accurately estimating task duration for projects. The use of these varies from project to project and on each project type but nonetheless these four keys will provide a high degree of confidence that your risk is limited as to duration of tasks.

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Parkinson’s Law – the concept that work expands to meet the time available – is a common human behavioral reality. To deal with it, we can always tighten up the timeframe or define the work and deliverables more explicitly, but it is not always so straightforward to deal with.

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